WCRC BYLAWS

The club shall be called the “Windy City R/C Racers”

The Windy City R.C. Club is a group of folks who love racing radio-controlled cars! The club is a not-for-profit organization that is located in Casper, Wyoming.  The club is made up of members, officers and folks who like to join us periodically for a good time.  Every year, the members elect officers for certain positions within the club.  All members are urged to vote, as well as run for these positions.  Monthly, and sometimes more often, a meeting is held to discuss upcoming events as well as regular race day stuff. All club members are encouraged to become R.O.A.R. card carrying members.

Basically, this club is a way to get out of the house, spend time with folks with a common interest and just have some good fun.  Kids are welcome too as we encourage good sportsmanship and the thrill of clean competitive competition.  If these types of things are appealing to you, we urge to join us sometime and see if you are interested in joining a great club.

The club charter is as follows:

a. Promote model car racing as a pastime in Casper, WY.

i. Make racing available to a large and varied number of people

ii. Orient club races to minimize investment in cars.

iii. Orient club activities to encourage newcomers.

b. Provide an environment and example for young person’s to learn sportsmanship and the thrill of competition.

c. Promote and hold races that are organized and encourage family participation.

d. Run races consistently and fairly, utilizing well-published and enforceable rules.

e. Assist in any way all participants to enjoy racing.

Membership in WCRC shall be broken into two categories as follows.

a. General Membership: General Membership is open to anyone who has an interest in RC Cars and promotion of the RC Hobby in our region. General Membership does not have voting rights.

b. Voting Membership: In an effort to protect the continuity of the WCRC racing program and the investment in same by our more active members, Voting Membership shall be an “earned” status. Anyone who has participated (paid entry) in at least TWO WCRC race events AND maintenance days in the preceding calendar year shall be eligible to vote upon adoption of this amendment. Beginning January 1, 2009 this criteria shall automatically revise to include only persons who have entered at least FOUR WCRC race events AND maintenance days in the preceding calendar year. The previous description of TWO events shall be deleted at that time.

Officers and Responsibilities (Must be Voting Members)

a. President

i. Insure club activities and decisions are consistent with club charter.

ii. Conduct professional meetings.

iii. Delegate duties to club members.

iv. The president has the authority to represent the club and enforce a judgment of conditions that are detrimental to the club when time does not allow for a formal meeting of the club.

v. President must be a current ROAR member.

b. Vice President

ii. Fulfill duties in president’s absence.

ii. Be accountable to the club for promotion of club activities.

iii. Vice-President must be a current ROAR member.

c. Secretary/Treasurer

i. To provide monthly a full accounting of club funds at club meetings.

ii. Provide financial interface with ROAR or other national organization (if club is registered), and others on behalf of race participants.

iii. Provide financial function in collection and distribution of club funds.

iv. Take minutes and be accountable for club mailings, race records and club correspondence.

v. Treasurer must be a current ROAR member.

The club shall elect officers in the following manner:

a. The president, vice-president, Treasurer will be nominated in October and voted on in November. Officers will take responsibility immediately after positions have been established.

b. The officers will serve for one calendar year from date of election or beyond that time until a new election may be held. Officers shall only run for one calendar year, one term. No consecutive terms.

c. Should an officer step down from the responsibilities of his elected position, the next officer in line will fill the vacated position until the next general election of the club.

Affiliations:

WCRC is not directly affiliated with any business entity nor does WCRC specifically endorse a business entity beyond any promotion due as agreed in compensation for event or activity sponsorship as may be provided by any interested business entity.

WCRC does not endorse or promote race events other than those specifically scheduled and/or sanctioned by WCRC. Any event where entry fees are paid directly to WCRC shall be considered a “WCRC Event”. Any event where WCRC is in some way directly compensated pursuant to an agreement with the WCRC Board by majority vote shall be “WCRC Endorsed”. Any other event is NOT a WCRC event and neither the Windy City R/C Racers name nor WCRC acronym should be used in conjunction with such an event. If WCRC does not have specific input into the conduct of the event it is in no way connected with WCRC.

Disbursement of Funds:

a. Ongoing expenses, as a part of running races, will be allowed without Voting Membership approval as long as such expenses have been previously outlined in a club business meeting (i.e. trophies, refreshments, rents for race facilities, etc.) and voted upon.

b. Unusual expenses for major items (i.e. P.A. systems, new stands, etc.) on items over $100 will require Voting Membership approval.

c. Unforeseen emergency expenses critical to club activities may be committed to and paid, if approved, by any three officers and/or Board members and will be fully explained to the membership at the next club meeting. Any one expense shall be greater than $10 but not to exceed $100. The club Treasurer, if not one of the three approving officers, must be notified by telephone if possible, and if not, must be notified by phone or e-mail as soon as possible after the expense incurs. (E-mail must be followed-up with a phone call).

i. In no event shall the club commit to expenses without adequate cash on hand to cover the expenses.

ii. A club member can make a personal donation so cash is available to handle an expense.

d. Any club expenses $10 or under may be incurred by authority of an officer with full explanation at regular club meetings.

Items requiring majority vote of voting club members:

a. Major purchases (greater than $100.00).

b. Entering into written contracts (i.e. leases, etc).

c. Adoption of new rules or changes in previously adopted rules.

d. Nomination for and election of club officers.

e. The discharge of members found unfit.

i. Changes in by-law, if approved for vote by officers. (A major re-write will be conducted with the approval of all officers at any time it is deemed appropriate).

Items requiring majority vote of voting club members present at any club meeting:

a. Purchase of items for a race series or special club activities ($100 or more).

b. Adoption of race schedules, times and fees.

c. Major changes in track design or character after initial yearly design change at the beginning of each season. (Excluding regular maintenance)

The club is a private club and as such reserves the right to choose its members. The club has the right to discharge those who are found unfit. “Unfit” is defined as follows:

a. Any behavior that is repeatedly in conflict with the club.

b. Those that intentionally undermine activities being offered by the club.

c. Repeated unsportsmanlike conduct.

d. Posting anything derogatory or malice towards the club or its members on any forum or chat site.

The process for discharge is as follows:

a. One or more club members may request a vote on another club member’s fitness at any regular meeting.

b. Two officers will notify the accused member in writing of the nature of the complaint after review. His or her accusers will be offered two minutes to explain the complaint. The member will be offered an opportunity to be heard for a two-minute period at the next meeting. A vote will be taken and the vice president will tabulate paper ballots. The findings will be sent in writing to the accused member and finally announced to the membership.

Illegal drugs:

a.     Possession or use of illegal drugs BY ANY PERSON, RACE PARTICIPANT OR NOT, at any WCRC event or on sites where WCRC events are being held WILL NOT BE TOLERATED. “SITE” shall include anywhere on the property, indoors or outdoors. Anyone observed possessing or using illegal drugs shall be immediately ejected from the premises. Behavior of this sort cannot and will not be tolerated under any circumstances by WCRC or our host facilities.

b.    First violation of this policy shall result in a one-month suspension from any official WCRC event.

c.     Second violation of this policy shall result in the offender being permanently barred from participating in any official WCRC event. After one calendar year the WCRC Board shall review any written petition for re-instatement of barred persons and vote whether to reinstate that person’s privilege to participate in WCRC events or to uphold the ban for another year at which time the Board will again review a new written petition.

 

 

Race fast race hard and race fair